Group Service Policies

Speaking Engagement Policy

Kailyn is always excited to speak with our next generation of leaders. As we begin preparations for your booking, this is the perfect time to provide guidelines and share expectations for your upcoming event.

1. The client will need to provide the name, phone number and email address of his/her designated contact.
2. Scholars Path will communicate all correspondence and action requests with the client’s designee. 
3. Speaking Engagement can consist of one of the following topics:
4. Speaker’s scholarship journey
5. Please select one of the 4 subtopics

** This is not the Scholarship Workshop. Steps on the process are not included in this presentation

• Black women in Tech
• Please select one of the 4 subtopics

• Financial Literacy
• Please select one of the 4 subtopics

• Client needs to select their category:
• Inspirational
• Motivational
• Informational
• Client needs to select the passageway for their presentation. They can take: 
• The Footpath ($375) – A 30 minute presentation that includes a 10 minute Q & A.
• The Main Street ($400) – A 45 minute presentation that includes a 15 minute Q & A.
• Scholars Path ($450) – A 60 minute presentation that includes a 15 minute Q & A.
• Client needs to provide no more than 3 key points (messages) that they want the students to receive from the presentation
• The topic, subtopic, category, passageway and 3 key points are required as part of the signed contract.
• Client will provide an estimated attendee count (audience size) as part of the signed contract.
• Travel, lodging & meals (if applicable) are additional fees if travel exceeds 50 miles outside of the Chicago city limits.

Punctuality:

We respect our client’s time and appreciate the same courtesy. We realize that mishaps or unforeseen circumstances may disrupt one’s schedule and cause a small delay.

1. The speaker’s presentation is expected to begin at her scheduled time as per the contract. 
2. There will be a 10 minute grace period allowed by both parties before the presentation is deemed as delayed.
3. A delay by the client(s) of 30 minutes beyond the designated start time of the presentation draws an additional fee of $50. One hour beyond the designated start time of the presentation draws a fee of $100. Additional fees must be paid BEFORE presentation begins.
4. A delay by Scholars Path of 30 minutes beyond the designated start time of the presentation draws a $50 refund. One hour beyond the designated start time of the presentation draws a $100 refund. 
5. A delay greater than one hour will be deemed as a No-Show.
6. A No-Show by the client(s) results as a forfeiture of the scheduled service and No Refund.
7. A No-Show by Scholars Path will result in a re-scheduling (and completion) within 30 calendar days of the missed service. Client will also receive a 10% discount for the re-scheduling of this missed service upon completion. The client’s 2^nd choice is a full refund within 7 business days after the No-Show. Client(s) will select their option.

Re-scheduling:

Re-scheduling after a booking has been confirmed will be based on availability and written approval by both parties.

1. If the re-scheduling request is initiated by the client(s) or their designee and after 7 calendar days a new date cannot be mutually agreed upon and the current booked date can no longer be honored by the client(s) or their designee, it will be considered a cancellation. The policy for cancellations by the client(s) or their designee will apply.
2. If the re-scheduling request is initiated by Scholars Path and a new date cannot be mutually agreed upon after 7 calendar days, it will be considered a cancellation. The policy for cancellations by Scholars Path will apply.

Cancellations:

1. Cancellation by the client(s) or their designee within 6 business days of the event results in forfeiture of their down payment.
2. Cancellation by the client(s) or their designee 6 business days or more before the event results in a $100 cancellation fee and the balance being returned within 7 business days through the same payment channels originally received.
3. Cancellation by Scholars Path will result in a full refund to the client(s) within 7 business days through the same payment channels as originally received.

Guest Attendance:

For group settings, attendance counts generally fluctuate during the preparation period. With this in mind, Scholars Path is aware that the initial count of attendees is a best guess.

1. Should the audience size increase from the contracted number of attendees, the additional costs per guest will be added to the balance owed. The client(s) or his/her designee will assume agreement that the new count is the final count.
2. Scholars Path strives to ensure our youth are engaged and focused during the presentation. In an effort to minimize disruptions, late arrivals (15 minutes after class starts) will not be allowed. (For In-Person or Virtual presentations)
3. Scholars Path will conduct and provide an attendance count to the client(s) or his designee 15 minutes after the start of the presentation.

Payment:

1. Payments can be rendered through the following methods:
2. PayPal     B.   Square
3. The down payment (1/2 of the total) is required at signing of contract. Once both items are received, an email will be sent confirming the booking to the designee’s email.
4. The balance must be paid in full 5 business days prior to event. The event will not be conducted without satisfactory confirmation of final payment being received.